Terms and Conditions

Terms for Using the QanunHR Platform

These Terms and Conditions govern the use of the HR management platform (“the Platform”, “we”, “our”, or “us”), including the website, landing pages, and HR management application.

By accessing or using the Platform, users agree to comply with these Terms and Conditions.

Acceptance of Terms

By registering, accessing, or using the Platform, organizations and users confirm that they have read, understood, and agreed to these Terms and Conditions. If a user does not agree with these terms, they should discontinue the use of the Platform.

Description of Services

The Platform provides a digital human resource management system designed to support organizations in managing HR operations including but not limited to:

  • Employee lifecycle management
  • Payroll and benefits administration
  • Attendance and leave management
  • Performance monitoring and evaluation
  • HR analytics and reporting
  • Compliance with applicable labor regulations in the Kingdom of Saudi Arabia

The Platform may update or modify its services from time to time to improve functionality and performance.

User Accounts

Organizations may create administrator accounts to manage HR operations through the Platform. Users are responsible for:

  • Maintaining the confidentiality of login credentials
  • Ensuring authorized access to the system
  • Providing accurate information during registration
  • Managing employee data responsibly

The Platform is not responsible for unauthorized access resulting from compromised credentials.

Data Ownership

All employee and organizational data entered into the Platform remains the property of the organization using the system. The Platform acts as a service provider and data processor for HR-related operations. Organizations are responsible for ensuring that the data they provide complies with applicable laws and regulations in the Kingdom of Saudi Arabia.

Compliance with Saudi Laws

Users agree to use the Platform in compliance with the laws and regulations of the Kingdom of Saudi Arabia, including the Personal Data Protection Law (Saudi Arabia). Organizations are responsible for ensuring lawful collection and processing of employee data within their operations.

Acceptable Use

Users agree not to:

  • Use the Platform for unlawful purposes
  • Attempt to access unauthorized parts of the system
  • Disrupt system functionality or security
  • Upload malicious software or harmful code
  • Misuse employee or organizational data

Violation of these conditions may result in suspension or termination of access.

Service Availability

We strive to maintain reliable access to the Platform; however, uninterrupted service cannot be guaranteed. Temporary interruptions may occur due to:

  • System maintenance
  • Security updates
  • Infrastructure upgrades
  • External network issues

We will make reasonable efforts to minimize service disruption.

Intellectual Property

All platform technology, software, designs, documentation, and branding related to the Platform remain the intellectual property of the service provider. Users are not permitted to copy, reproduce, distribute, or modify any part of the Platform without prior authorization.

Limitation of Liability

The Platform is provided on an “as available” basis. To the extent permitted under applicable laws, we shall not be liable for:

  • Indirect or consequential damages
  • Data loss resulting from improper use
  • Unauthorized access due to user negligence
  • Business interruptions beyond our reasonable control

Organizations are responsible for maintaining internal backups and compliance practices.

Termination

We reserve the right to suspend or terminate access to the Platform if users violate these Terms and Conditions or misuse the system. Organizations may discontinue the use of the Platform in accordance with their service agreement.

Modifications to Terms

We may update these Terms and Conditions periodically to reflect changes in the Platform, legal requirements, or operational practices. Users will be notified of significant changes through the website or platform. Continued use of the Platform after updates indicates acceptance of the revised Terms.

Governing Law

These Terms and Conditions shall be governed by and interpreted in accordance with the laws and regulations of the Kingdom of Saudi Arabia. Any disputes arising from the use of the Platform shall fall under the jurisdiction of the competent courts in the Kingdom of Saudi Arabia.

Contact Information

For questions regarding these Terms and Conditions or the use of the Platform, users may contact the platform administrator through the contact information provided on the website.